Here in the United States, last week was “Severe Weather Awareness Week” with each day featuring a different type of severe weather that might impact you. Tornadoes are particularly challenging for us due to their sudden appearance, and erratic behavior. Forecasting is improving, and many areas are benefiting from more timely warnings than ever before.
As you work to enhance and test your contingency plans, remember to include attention to matters that may arise suddenly, affecting not only your staff, but customers, vendors, or others who are in your facilities when a sudden crisis – like a fire or a tornado warning – arises.
Your planning and testing activities should include attention to non-employees who may be in the building. Both fire and tornadoes create a sudden need for action. Fire creates a need for an orderly, safe evacuation, while tornadoes create a need for shelter. By considering the “non-employee” individuals in your planning and testing activities, you increase the chance of protecting them as well as your employees. Doing so makes you the best possible corporate citizen, and reduces both reputation risk and legal liability.
Just another insight into the complex world of contingency planning.
Breaking news overnight about what may be a serious breach of data, including the online identities and passwords of several thousand bankers. Rather than fretting about whether you are involved, first move to change all of your online passwords, both personal and bank related. Move away from simple words toward nonsensical phrases that are sprinkled with special characters. “arctic01penguins#%” for example.
More as this story unfolds.
The current issue of my banking newsletter “Trent’s Comments” is now available on my website. Visit www.trentfleming.com and select the Newsletter tab. From there, you can download several recent issues, as well as a document that summarizes each issue going back to 2010. I welcome your feedback and comments.
I’m in Kansas this morning, to address the KBA’s Young Bankers Conference. We are going to get serious about the challenges of supporting customers in an era where much of our technology is customer-facing. “This Stuff Doesn’t Work” is both a funny and serious look at customer expectations and the work banks have to do in order to be successful. Very excited to talk to this group of rising stars!
Do an operational and contractual assessment of your current system. Get the vendor involved (if they are still around) and make sure you have ready access, in the short term, to replacement parts and support in the event of a failure. Get your core vendor involved (if they are not the IVR vendor) and ask them to help you plot a backup strategy, if your IVR vendor is not around. Or call an expert (that would be your humble author) Your goal here is to put together a strategy to keep the technology working for another year or two, while you move these users to other solutions.
Take a hard look at the number of calls you are receiving, and who these folks are. Generally, you will find a significant group of “repeat offenders.” Hopefully, your system produces reports, but if not, go to the phone logs to see what you can learn.
If you have outsourced your IVR, think about aligning the efforts listed below with that contract’s expiration date, so that you can retire the technology at that time. A benefit of outsourcing is that you are relieved from worry over the state of your system. A downside, however, are the costs associated with the technology and the calls.
Taking into account (based on available reporting) the frequency and type of activity you see, design an aggressive marketing campaign to move those folks to Internet Banking.
If you currently have mobile banking, even better. Promote that directly to your IVR users, with particular attention to the SMS “text” capability, as it offers the path of least resistance to their using the product.
There is still time to sign up for my webinar on mobile banking this Monday afternoon. Use the link below, and click on your state to sign up. If your state isn’t listed, just adopt a state for the day! Looking forward to a rousing discussion of current issues in mobile banking.
Please take time to read the attached article, and be sure that your IT and Operations staff sees it as well. It points out the flaws in many of today’s common password and authentication methods. It also clearly points out the need for multi-factor authentication in almost every situation. While few banks are currently storing data in “the cloud” such methods are, for both technological and economical reasons, trending, and will be something that must be dealt with.